Deputy Manager - Business Support

Job Description

Job Title

Assistant Manager/Deputy Manager - Business Support

Location

Gurgaon 90C

Department

BPMA

Function

Reporting to

Band

5A/5B

KEY RESPONSIBILITIES:

• Manage and maintain the calendar of assigned leaders, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents for the department.
• Facilitate internal and external communications, ensuring that all interactions are handled with a high degree of professionalism and confidentiality.
• Assist in the preparation and distribution of reports and presentations to stakeholders.
• Coordinate and organize departmental meetings, including logistics, agenda preparation, and minute-taking.
• Support the leaders in project management and other special assignments as needed.
• Handle sensitive information with a high level of confidentiality and discretion.
• Contribute to the overall effectiveness of the department by performing other related duties as assigned.
• Help team in arranging necessary approvals from functional heads.
• Provide Support to functional heads and teams for any IT related issues.
• Ensure timely involvement of senior leadership in case if any issue persists for longer duration.

Qualifications: 

• Bachelor’s degree or equivalent experience; a background in business administration, finance, or a related field is preferred.
• Proven experience as an Executive Assistant or in a similar administrative role, ideally within a financial services or actuarial setting.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage deadlines.
• Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of management and staff.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and communication tools.
• Discretion and confidentiality are paramount, given the exposure to sensitive and proprietary information.
• Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.

Job Description

Job Title

Assistant Manager/Deputy Manager - Business Support

Location

Gurgaon 90C

Department

BPMA

Function

Reporting to

Band

5A/5B

KEY RESPONSIBILITIES:

• Manage and maintain the calendar of assigned leaders, including scheduling appointments, meetings, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents for the department.
• Facilitate internal and external communications, ensuring that all interactions are handled with a high degree of professionalism and confidentiality.
• Assist in the preparation and distribution of reports and presentations to stakeholders.
• Coordinate and organize departmental meetings, including logistics, agenda preparation, and minute-taking.
• Support the leaders in project management and other special assignments as needed.
• Handle sensitive information with a high level of confidentiality and discretion.
• Contribute to the overall effectiveness of the department by performing other related duties as assigned.
• Help team in arranging necessary approvals from functional heads.
• Provide Support to functional heads and teams for any IT related issues.
• Ensure timely involvement of senior leadership in case if any issue persists for longer duration.

Measure of Success: 

• Bachelor’s degree or equivalent experience; a background in business administration, finance, or a related field is preferred.
• Proven experience as an Executive Assistant or in a similar administrative role, ideally within a financial services or actuarial setting.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and manage deadlines.
• Strong communication skills, both written and verbal, with an ability to liaise effectively with all levels of management and staff.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with scheduling and communication tools.
• Discretion and confidentiality are paramount, given the exposure to sensitive and proprietary information.
• Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.