The incumbent of the role will be a part of Max Life’s Ecommerce channel team with responsibility for Process payment of the vendors/Partners/Agencies. Will be responsible for processing all PR/PO & invoices to release the payment. New Partner setup (onboarding) in AMLI system, Processing GST reimbursement invoices of Partners, IRDAI filing & Internal process Audit. The role is part of the Enablement team of Ecommerce channel and will report in to SM Enablement, Ecommerce.
KEY RESPONSIBILITIES
Process Payment of vendor/Partner/Agency (50%)
Raise PR/PO of agency/Vendor/Partner on monthly/quarterly/Half yearly/Yearly basis
Processing vendor payment on monthly basis.
Reconciliation of payment & expenses with the Vendor, partner and Agencies
Tacking of the processed invoices and day to day operation with Finance team
R&R management
Maintaining IRDAI filing (20%)
Checking social and other digital platforms on daily basis for the advertisement / Banners deployed.
Sending all deployed creatives with concern team for IRDAI filing
Maintaining repository of the filed Ads
Self-audit of all social platforms on quarterly basis
New Partner on boarding in AMLI system (10%)
New partner on boarding in AMLI system with the help of DSDO team
Keeping track of the UTM’s and agent codes in the system. Responsible for the agent codes which is getting expired / inactive in the system. Responsible to make them active with the help of partners.
Legal, Regulatory compliance & Internal Audit & agreement process (10%)
New agreement/Renewal agreement process through mPearl
Creating and tracking of BR’s in the system.
Maintaining repository of the agreements and agent codes
Facility enablement and event enablement for channel (10%) – Managing all the facility related items for the channel like Seating capacity management and NFO/Product Launch execution.
Measures of Success
Timely processing of the PO’s without Post facto
Partner Payouts / Partner Payout TAT
Audit Rating - Advertisement + Partner (without exceptions and delay in filing)
Timely execution of the NFO / product launches
Payout reconciliation- 100% reconcile reports
Key Relationships (Internal /External)
Internal:
Sub Channel leaders, SM and above in Ecom, Procurement & facility, Finance & taxation
External:
Partners and Vendors
Key competencies/skills required
MIS and Reporting
Process excellence and review rigor
Written communication skills
Ability to negotiate internally and externally
Experience
Work experience of at least 5 years (At least 3 years in Insurance domain)
Candidate should have Finance background with Back office experience
Proven track record of working with cross-functional teams and with external partners / Vendors
Job Description
Position
DM – Ecommerce
Incumbent
Replacement
Department
Digital Marketing & Ecommerce
Function
Ecommerce
Reporting to
CM Enablement – Ecomm
Band
5B
Location
Gurgaon
Team size (D/I)
NA
JOB SUMMARY
The incumbent of the role will be a part of Max Life’s Ecommerce channel team with responsibility for Process payment of the vendors/Partners/Agencies. Will be responsible for processing all PR/PO & invoices to release the payment. New Partner setup (onboarding) in AMLI system, Processing GST reimbursement invoices of Partners, IRDAI filing & Internal process Audit. The role is part of the Enablement team of Ecommerce channel and will report in to SM Enablement, Ecommerce.
KEY RESPONSIBILITIES
Process Payment of vendor/Partner/Agency (50%)
Raise PR/PO of agency/Vendor/Partner on monthly/quarterly/Half yearly/Yearly basis
Processing vendor payment on monthly basis.
Reconciliation of payment & expenses with the Vendor, partner and Agencies
Tacking of the processed invoices and day to day operation with Finance team
R&R management
Maintaining IRDAI filing (20%)
Checking social and other digital platforms on daily basis for the advertisement / Banners deployed.
Sending all deployed creatives with concern team for IRDAI filing
Maintaining repository of the filed Ads
Self-audit of all social platforms on quarterly basis
New Partner on boarding in AMLI system (10%)
New partner on boarding in AMLI system with the help of DSDO team
Keeping track of the UTM’s and agent codes in the system. Responsible for the agent codes which is getting expired / inactive in the system. Responsible to make them active with the help of partners.
Legal, Regulatory compliance & Internal Audit & agreement process (10%)
New agreement/Renewal agreement process through mPearl
Creating and tracking of BR’s in the system.
Maintaining repository of the agreements and agent codes
Facility enablement and event enablement for channel (10%) – Managing all the facility related items for the channel like Seating capacity management and NFO/Product Launch execution.
Measures of Success
Timely processing of the PO’s without Post facto
Partner Payouts / Partner Payout TAT
Audit Rating - Advertisement + Partner (without exceptions and delay in filing)
Timely execution of the NFO / product launches
Payout reconciliation- 100% reconcile reports
Key Relationships (Internal /External)
Internal:
Sub Channel leaders, SM and above in Ecom, Procurement & facility, Finance & taxation
External:
Partners and Vendors
Key competencies/skills required
MIS and Reporting
Process excellence and review rigor
Written communication skills
Ability to negotiate internally and externally
Experience
Work experience of at least 5 years (At least 3 years in Insurance domain)
Candidate should have Finance background with Back office experience
Proven track record of working with cross-functional teams and with external partners / Vendors
